RULES AND REGULATIONS FOR USE OF
EDMUND KEEFE AUDITORIUM
The
following are the rules and regulations for organizations utilizing the Edmund
Keefe Auditorium.
1. Rental fees are established by the
Superintendent,
a. Edmund Keefe Auditorium – Daily rate
of $225 for non-profit groups; $450 for
for-profit groups. This
includes the use of two adjoining music classrooms, if required for changing
rooms. It does NOT include use of any other
classrooms, music offices or other spaces.
b. Custodial – Custodial coverage over
and above the normal school staffing complement shall be charged at a rate of
$25 per hour per custodian, with a three-hour minimum fee. The Plant Operations Office will make the
determination if this coverage is required and, if so, how many custodians will
be required.
2. The priority for use/rental of the auditorium
is in the following order of preference:
a.
b. Nashua-based non-profit organizations
who are regular users (e.g., multiple rentals in the prior year)
c. Nashua-based non-profit organizations
(non-regular users).
d. Other non-profit organizations
e. For-profit organizations
3. Reservations are made on a school year basis
(July 1 to June 30). Preliminary
reservation requests will be accepted for a period of ten days commencing on
the first Monday in March for the following school year. The schedule will be confirmed during the
first week in June, or after the school district calendar has been approved by
the Board of Education. The schedule
will be finalized in mid-June, after which additional reservation requests will
be accepted and scheduled if the requested dates are available.
4. Auditorium systems (stage rigging and
lighting) can only be operated by individuals approved by the Nashua
School District (NSD). See attached list
for approved individuals. The renting
organization is responsible for naming these individuals and making arrangements
to ensure they are present when the equipment is operated. Any fees for doing this are the sole
responsibility of the renting organization.
5. Liability insurance in the amount of $1
million per occurrence ($2 million aggregate) is required. A certificate must be issued naming the “City
of
6. The Rental Checklist must be completed by the
renting organization and a member of the NSD Plant Operations staff, both
before the rental commences and after the rental is complete. The renting organization is responsible for
the repair of any damage caused as a result of the rental function.
7. A security deposit of $500 (made payable to
the “
8. All equipment, props, etc., owned by the
renting organization must be removed from the premises the evening of the last
performance, unless other arrangements have been made with the NSD Plant
Operations Office.
9. In compliance with state statutes, smoking is
not permitted in any area of the Auditorium or Elm Street Junior High building
and grounds.
10. Food and beverages may be sold in the
Auditorium lobby or the hallway adjacent to the Auditorium, but are not
permitted in the seating area. No
alcoholic beverages are allowed on school property.
11. No objects are to be fastened to the stage
curtains. No objects are to be hung from
the sprinkler pipes. No objects are to
be fastened to the stage floor or walls.
12. Only stage or painter’s tape shall be applied
to the stage floor. No other tape
(masking, duct, etc.) shall be used.
13. Total occupants allowed in the auditorium has been established by the Nashua Fire Rescue as 1504 – this amount of occupants shall not be exceeded.
14. NSD custodians assigned to cover the event(s)
will be responsible for locking and unlocking the facility; turning house
lights on and off; security; and cleaning any debris left by the renting
organization. If cleaning by the custodian
is necessary, the renting organization will be charged for his/her time at the
rate of $25/hour.
15. The renting organization will be responsible
for leaving the facility in at least the same condition of cleanliness as it
was found; turning off all theatrical lighting and public address systems;
restoring the facility equipment and furniture to its original location.
16. Stage area is to be left clear. If daytime storage is required, it must be
left behind batten #13 (black traveler curtain). In no case shall any means of egress
from the stage area be blocked.
17. All lighting must be left at preset #48 on
the lighting board in the booth. Stage
and pit electrical plugs must be in working condition and available for school
use. All cables and lines must be safely
secured backstage.
18. If classrooms are rented, they shall be left
in a clean condition, with furniture returned to its original position. Chalk and white boards shall be cleaned, if
used. Under no circumstances is anything
left on the chalk/white boards by the school to be erased. Garbage generated by the renting organization
is to be disposed of in exterior dumpster.
Electronic equipment and musical instruments are not to be
touched or moved. No food or drink is
permitted. Users shall not open
desk drawers or cabinets. Failure to
observe any of these rules shall result in an automatic fine of $100 (to be
retained from the security deposit).
19.
Handicapped Accessibility - The renting organization is responsible for
providing handicapped access to the Auditorium via the handicapped ramp and
door on the
20. All installations/modifications must be in
compliance with City/State/Federal fire and electrical codes.